Here are my recommended settigns for a zoom host and some notes for why. Links to related videos will be added when available.
These are my suggestions for what settings are used. Using V4.6.8. Created 23rd March 2020
Host Video:
Off: so you turn on your video.
Participants Video
Off : So not to surprise people and let them consciously add their video
Audio Type:
Computer Audio: Zoom warns that phone will not be available to free users when system is busy, so please use the computer.
Join before host
Off: Better you get there first.
Use Personal Meeting ID (PMI) when scheduling a meeting
Off: Your choice
Use Personal Meeting ID (PMI) when starting an instant meeting
Off: your choice.
Only authenticated users can join meetings
off: we are not defining who authenticated users are.
Require a password when scheduling new meetings
Off: set it when needed on a specific meeting
Require a password for instant meetings
Off: set it when needed on a specific meeting
Require a password for Personal Meeting ID (PMI)
Off: set it when needed on a specific meeting
Embed password in meeting link for one-click join
On: if you do create a password it will be in the link and not needed to be entered again
Require password for participants joining by phone
ON: we do not expect people by phone
Mute participants upon entry
On: so they have to turn on their mic, like video
Upcoming meeting reminder
On: but will only alert when you diary meetings
In Meeting (Basic)
Require Encryption for 3rd Party Endpoints (H323/SIP)
Off: not using that level of security. You may want to.
Chat
On: some meetings you may want to stop this, but it will affect you too. You can stop people making copies of the chat.
Private chat
On: there are times you may want to stop people chatting privately and only allow public broadcast chat, but this will affect you too.
Auto saving chats
On: if you are recording meetings then recording the chat is a good idea
Play sound when participants join or leave
On: I find this useful, but limit it to Heard by host only
File transfer
Off: don’t want files sent around, but there are times you may want to send files to people and then need it on.
Feedback to Zoom
On: not needed but it give a thumbs up down report for user experience. Shame we can not link to our own surveys….
Co-host
On: share your control in case you have issues, and just to give you help. 2 co hosts should be sufficient. You still need to be the one opening and closing the meetings.
Polling
On: take votes, you can create polls before the meeting, edit them or create new ones during meetings. One question of more. Hide the results or share them. So many possibilities.
Allow hosts to put attendee on hold
On: this is my naught step option. Takes an attendee out of the meeting and suspends them. Good option as a warning before kicking, or maybe you want to take somebody out of the meeting to discuss or vote on them??? And then bring them back???
Always show meeting control toolbar
On: just makes it easier for me, rather than toolbar disappearing.
Show Zoom windows during screen share
On: you may want the zoom controls to not be seen during a screen share
Screen sharing
On: you can not limit this it is everyone or nobody.
Who can start sharing when someone else is sharing?
host: this stops other sharing when on person is, like a speaker. But you can share yourself as well.
Disable desktop/screen share for users
No: this would limit the apps people could share
Annotation
On: allows people to annotate their screen shares
Whiteboard
On: so people could use a whiteboard instead / as well as a screen share
Remote control
On: only works when you give permission
Nonverbal Feedback
On: more icons to make comments – useful for most
Allow removed participants to re-join
No: When you kick somebody, they cannot re-join that meeting.
In Meeting (Advanced)
Breakout room
On: so you can move people into breakout rooms. Great for briefings and competitions
Remote support
Off: could be useful but can not be operating when you have breakout rooms enabled.
Closed captioning
Save Captions
Off: only useful when you use captioned content
Far end camera control
Off: for PTZ and other moving cameras which we are not using.
Group HD video
Off: would be nice to be on, if all your attendees can deal with more data
Virtual background
On: fun and most effective feature for time keepers
Identify guest participants in the meeting/webinar
Off: we don’t have the ability to play with this
Auto-answer group in chat
Off: don’t see the point of an automated answer for us
Only show default email when sending email invites
Off: don’t limit people
Use HTML format email for Outlook plugin
Off: keeping emails clearer
Allow users to select stereo audio in their client settings
On: recommended to help advanced users
Allow users to select original sound in their client settings
On: recommended to help advanced users
Attention tracking
Off: big brother feature makes sure people are not doing other things!
Waiting room
On: not needed when you know who is joining, but when you want to ‘identify’ people in the waiting room before you let them into the actual meeting, or delay them joining, then this is a neat feature.
If you use this them customise the messages to help them.
Setting you might want to change DURING the meeting.
At the bottom of the group chat, you can change the rules for messaging to allow chats or limit them.